Recording an expense
Money out is separate from invoices: facilities record vendor Bills, and owners log personal expenses.
Don’t confuse expenses with invoices: an invoice is money coming in from a client; an expense or bill is money going out. Stables tracks money out in two places depending on who you are.
Facilities and providers: recording a Bill
- Go to Finances → Bills and select Add Bill.
- Choose the payee — one of your providers, an existing payee, or a name you enter manually.
- Enter the bill number, bill date, and due date, then add line items with a category, description, amount, and optional horse.
- Optionally attach the vendor’s invoice or receipt (PDF or image, up to 10 MB) and an internal memo, then select Add Bill.
Horse owners: logging an expense
In your Billing tab, select Log Expense: date, category, amount, optional horse, and an optional receipt upload. This is your personal record-keeping — nothing is sent or charged.
How categories work in each place: Categorizing expenses.