Scheduling a lesson
Put a lesson on the calendar once or every week, then add riders or let clients book it online.
On the Lessons tab, select New Lesson. It opens the same dialog the Calendar uses, already set to Lesson, so a lesson is the same thing whichever page you started from.
Creating one
- Pick the Lesson type. The type names the lesson and sets its length - you can rename it (say “Group Barrel Lesson” under a “Group Lesson” type) and change the end time.
- Set the date and time. A new lesson starts on the next full hour by default.
- Pick the Instructor. It starts on No one yet, and everyone you’ve added as an instructor is listed, even before they’ve joined. If they already have something at that time, Stables shows Already on the schedule: select Create anyways to keep both, or Edit event to open the other one. Someone who isn’t listed can be added with Add Instructor on the Lessons tab’s Instructors card.
- Riders aren’t added here. Once the lesson is saved, add them from its Riders card, or let clients book it online.
- To repeat it, choose from the Does not repeat list: Weekly on that weekday is the usual choice, and it carries on until you change it. To set an end, choose Custom... and pick Never, On a date, or After a number of times.
- If the lesson type is bookable online, Show on booking page decides whether clients can find this lesson on your page. Turn it off to keep it private and add riders yourself; on a repeating lesson it applies to every week. The lesson then reads “Off booking page” in your list.
- Select Schedule Lesson. The new lesson opens on its Riders card, since adding riders is usually the next thing to do.
The next two weeks at a glance
The Lessons tab lists the next two weeks of lessons grouped by day, soonest first. Select View the next two weeks to reach four. Every row says how full it is:
- Open - nobody in it yet.
- Booked - riders in it, and room for more.
- Full - no room left.
- Completed - taught and billed.
Filter the list by All, Open, Booked or Full - each pill carries its own count. Add rider on a row opens the lesson straight onto its client picker.
From two days before a lesson, or as soon as anyone answers the lesson email, its row also shows how many riders have confirmed, like “2 of 3 confirmed”.
Changing a lesson’s time
To move one lesson, open it and select Reschedule. Pick the Day and the time it Starts, then select Move. The lesson keeps its length and its riders move with it. Tell the riders is on to start with: each rider gets the new time by email and in the app, with a calendar entry that replaces the old one. Turn it off when you’re fixing a time nobody has seen yet.
On a repeating lesson, rescheduling the first lesson moves every later week too, riders and all; rescheduling any other week moves only that week. To change the day or time of the whole series, select Edit on the lesson and change its repeat. Booked weeks move with their riders, who get one email about it, and a booked week the new schedule has no place for stays where it was.
In the app, select Edit Event on a lesson to change its time, and riders are told the same way. Changing a whole series’ repeat is done on the web.
Instructors see their own lessons
A staff member with the riding instructor role, and no facility-wide access, sees only the lessons they are assigned to teach, and no lesson types, packages or booking link. They can still schedule their own with New Lesson: Stables makes them the instructor, and they pick from your lesson types but can’t add new ones.